🌟 Who are we?
At Reef Assistants, our first-class team makes busy professionals’ lives easier by taking over tasks with unmatched reliability and precision. We handle research, travel arrangements, business operations, and daily personal tasks, so our clients can focus on what truly matters to them.
We keep work fun, healthy, and inspiring, because balance matters - and being with great people makes it even better. Our team is packed with passions from travel, pets, LEGO, dancing, pilates, to movies. Our backgrounds are just as colorful: graphic design, law, physiotherapy, engineering… you name it!
What really brings us together is a shared drive to constantly level up our skill, working smarter, not harder. Through initiatives like our Learning Loop and the Working Geniuses approach, we share life and work hacks, refine processes, and leverage our strengths smartly. We value differences, speak openly, give feedback, and maintain a respectful, tension-free environment.
Above all, client satisfaction comes first. We set high standards, stay ahead, and make life easier for those who trust us with important parts of their lives.
💡 How we work
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🌍 Fully Remote
Poland, Bali, or Sri Lanka? We work 100% remotely, so your “office” is wherever you feel most productive. We’re mostly Polish, but our work is in English, which means you can join us from anywhere in the world!
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⚖️ Work, Not Overwork
Most of the team is usually available from 8:00 to 16:00 CET, so it’s best to be online during these hours to stay in sync. For independent work, you can work asynchronously at times that suit you, tracking your hours with Hubstaff.
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🤝 Teamwork in Action
You will collaborate closely with the team and project managers. This includes supporting ongoing projects, thinking of new solutions for clients, and solving day-to-day challenges.
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🌳 Grow Into the Role
At first, you’ll dive into the assistant and client mindset, learn our tools, and understand how our team of assistants works together during the Evaluation Period. Feedback is part of the journey, so you can grow confidently.
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🛠️ Get the Right Tools
After completing the Evaluation Period, you can make use of our Equipment Funding Policy, getting the tools and gear you need to work efficiently, comfortably, and at your best.
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💼 Settling In
During the Evaluation Period, it might be possible to combine this role with other one. We can talk about it case by case. Think of it as a temporary setup; long-term, we’ve seen that giving this role your full attention brings the best results.
📝 Our Recruitment Process
How does it work in practice?
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Our recruitment process is unique because we don't require a CV. That doesn’t mean your background isn’t important. We’re looking for people with some relevant experience - enough to feel confident in an assistant role and adapt easily to how we work. Have something interesting in your past, big or small? Make sure to tell us about it in the application form!
From there, the focus shifts to your skills. We primarily assess them through 2 recruitment tasks, and then check the fit in practice during an interview and an Evaluation Period.
The process takes a bit of time, but that’s intentional - we’d rather make sure it’s a great match for both sides than rush it.
And since that’s the case, not everyone goes through the full Evaluation Period: if at any stage we feel the fit might not be right, we’ll make that call early to respect everyone’s time. Likewise, candidates are free to step away at any point if they feel the role or setup isn’t the right fit for them.
Important note: We do not use the recruitment tasks completed by candidates for any purpose outside the recruitment process.
🚀 Current job openings
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Executive Assistant and ResearcherReef Assistants · Fully Remote
💛 Voices from The Team
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I remember when I first started at Reef as an Executive Assistant. Seeing how our processes have evolved and how we’ve grown as people, I often think, “Wow!” Every week brings something new, and the changes the team is implementing now are truly impressive.
Maja
Senior Executive Assistant
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What I truly appreciate is that we don’t shy away from difficult or uncomfortable topics - instead, we face them together, learn from our mistakes, and grow as a team. It’s this combination of guidance, trust, and the freedom to learn and grow that made me feel: yes, this is the place I want to grow.
Magda
Project Manager
